Project Manager (California)
JOB LOCATION:
Ventura, CA or Los Angeles, CA
POSITION SUMMARY:
Project Managers are key team members and have full responsibility for managing all aspects of multiple small to midsize retail projects. Coordinate all project efforts administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects. Serve as the primary client liaison to bring the schedule, budgets, and scope of work to completion and to the client's satisfaction. Estimates fees, determines scope of work, and prepares proposals and contracts. Successful candidates will have strong multi-tasking skills and the ability to oversee two to three projects and teams.
ESSENTIAL FUNCTIONS – Key Responsibilities
Communication and Collaboration
Listen and communicate effectively and professionally.
Asks questions about assignments when unclear.
Has working knowledge and understanding for use of firm equipment and software.
Ability to apprise supervisor and client for status of work.
Establish productive working relationships, and deal effectively and cooperatively with clients, team members, consultants, and government agencies.
Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions.
Resolve issues related to team members and consultants.
Collaborate with appropriate staff to meet goals and objectives of project.
Ensure that coaching, mentoring, and performance-enhancing feedback of assigned team members are provided.
Direct overall verbal and graphic communication of complex project concepts to clients, public agencies, and project team members, and be primary point of contact for all client issues.
Resolve "lost opportunity" issues, including staffing reduction, review of contractual obligations, and scope of service.
Supervision and Delegation
Ability to supervise 3 – 6 employees.
Ability to delegate assignments to support staff and always be respectful.
Be primary source for monitoring employee performance daily and take appropriate action to report both positive and negative performance.
Supervise and manage multiple clients for all phases of projects.
Ability to professionally communicate, both verbally and in writing, to give assignments to office support staff, consultants, and vendors.
Ability to correspond effectively with agencies, consultants, and clients, and write meeting minutes.
Write RFPs for consultants.
Ability to write and edit specifications.
Understands all aspects of Project Management, participates in the evaluation of the people assigned and accurately and fairly document their performance.
Ensure that the documents meet the client standards and all firm protocols.
Ability to correspond effectively with agencies, consultants, and clients.
Primary proponent for project pursuit.
Participate in project marketing interview.
Management
Demonstrate motivation in seeking new responsibilities and challenges.
Set goals, prioritize, and plan work activities for self-management and use time efficiently.
Meet with personnel to discuss evaluations.
Review and assist staff in setting budgets, goals, and preparing work plans that clearly define their expectations, and take appropriate action when they are met and when they are not met.
Review and resolve any issues related to staff and consultants.
Accountable for monitoring project budgets and schedules and reducing staff when the need arises.
Monitor staffing models to projected workloads to meet expected project timelines and profitability projections.
Ability to analyze profitability, revenue, margins, bill rates, and utilization across projects.
Resolve collection of aged accounts and any financial issues with clients.
Responsible for ensuring that all firm procedures, standards, and protocols are followed.
Design
Ensure that project managers support design and follow design intent on all projects.
Ensure that project design supports the firm’s design goals.
Responsible in collaboration with design team for quality of project design and documents, through all phases of projects.
Ensure that the projects have the appropriate design staff in collaboration with the design team.
Technical
Review documents to ensure quality, coordination, and compliance with the requirements of deliverables and client standards in all phases.
Guide and direct project team and consultants for appropriate materials and systems.
Review cost estimates and conducts value analysis.
Resolve plan check and approval issues with the agencies and client.
Provide training and mentoring for all technical aspects of our work.
Ensure that materials and systems meet firm and client standards and are within budget.
Oversee and resolve issues during construction phase of all work under their supervision.
QUALIFICATIONS and SKILLS
Bachelor’s degree in architecture with five plus years of experience.
Experienced with project management, agency coordination and communication, code review and analysis, quality control and construction administration.
Proficiency REVIT and AutoCAD, Bluebeam, Microsoft Office, Adobe Creative Suite, Sketch-Up, and other tools.
Possess design creativity and solid technical knowledge.
Ability to work independently on construction documents.
PREFERRED QUALIFICATIONS
Master’s degree in architecture with five plus years of commercial project experience.
Pursuit of professional licensure.